Automation Workshop includes the Send Email Action—a full-featured mail tool for all your email sending needs. For flexible automatic email sending, define parameters using dynamic or fixed values, as well as variables provided by a Trigger or other Action.
Features & highlights
- Send auto-emails when a new file appears, a user logs on, a user clicks on a Desktop shortcut, when a file size or count reaches a certain amount, etc.
- Powerful and feature-rich file attachment management with file mask & wildcard support.
- Flexible email composing with the Unicode encoding, format (Plain text, HTML, or EML), and email confirmation options.
- A wide range of authentication types (NTLM, CRAM-MD5, LOGIN, and PLAIN) with automatic authentication selection.
- Supports any email provider that allows OAuth 2.0 authentication, including Microsoft 365, Google Workspace, Gmail, Yahoo, AOL, Yandex, Fastmail, Comcast, and many more—using our built-in API Keys & Credentials Manager for easy, secure integration.
- Task-specific SMTP server selection with a secure SSL and TLS encryption scheme to provide maximum security.
- Effective and easy message verification with the advanced logging options.
- No code is needed! Automation Workshop is a point-and-click tool where automatic email sending is achieved without writing a single line of code.
Usage examples
- When a new file appears in the remote FTP, SFTP, WebDAV, Amazon S3, Google Cloud Storage, and DigitalOcean Spaces server, the file can be downloaded automatically, and the Send Email Action can send the file as attachment.
- A remote directory listing from an SFTP server or Amazon S3 bucket can be sent as the email body regularly, as specified in the built-in Task Scheduler Trigger.
- Files can be managed on the remote server using Upload, Download, Delete, and Synchronize files Actions, and a report of such activities can be sent by email on a daily, weekly, or custom schedule.
- Schedule recurring and automatic mail jobs at a specified date and time.
- Send scheduled emails every few minutes, hours, days, or months (with exclude filters).
- Set a schedule and recurrence for automatic emailing on a pre-set schedule basis.
- Send custom emails upon any changes (new, modified, deleted) in monitored folders on local or network drives.
Documentation
- Email · Enter the From, To, Subject, Email text, and Attachment fields.
- Attachments · Manage additional attachments easily.
- Headers · Provide carbon copy and blind carbon copy recipients, specify a Reply-to address, set the organization, and configure custom email headers.
- Server · Choose the default SMTP server or configure settings for this Task. Alternatively, use the Email Setup Wizard to automatically fill in all SMTP server settings.
- Advanced · Enable client and server communication logging, save the message as an .EML file instead of sending it, and specify alternative text for email clients that do not support HTML.
- Options · Choose the message format (plain text, HTML, or EML), set confirmation options, enable individual sending to multiple recipients, and configure email verification and preparation before sending.
Interconnect
- Send Email integration—with Variables (manipulate data dynamically within a workflow) and Events (recorded entries that detail system activity).
- Streamline your automation processes by visually connecting your workflow using Variable Wizard—a powerful tool to access all 1,000+ variables—system, network, Triggers, Actions, globals, web, and much more…
Quick access
To streamline your workflow creation, you can locate the Send Email Action throughout Automation Workshop's search tools—including the knowledge base, menu, and Add Action feature—using quick shortcuts like ยซEMยป or ยซMAยป.
Tutorials
- Watch files using File Watcher and send as email attachments.
- Log and email Windows user login history.
- Simple batch file replacement—send an email with all JPG files.
- Use Task Scheduler to ping server and automatically send email reports.
- Send email and automatically delete or move files.
- Send Email · Synchronize files between local folder and remote SFTP server.
Popular SMTP settings
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Automation Workshop includes many additional Triggers and numerous Actions to help automate repetitive computer or business tasks using state-of-the-art GUI tools.
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If you have any questions, please do not hesitate to contact our support team.