Email service provider SMTP settings

By Thomas Underwood 🕥 Updated on November 29, 2021 at 10:30 am

To send email messages via the internet you need an ESP (Email Server Provider). It may be a popular email service company such as Gmail or Outlook, your ISP, or your company's IT department.

An Email Service Provider is an email delivery vendor that uses SMTP to send email messages. An SMTP server will have an address that can be set by Email Setup Wizard, and is usually formatted as smtp.example.com string.

Automation Workshop · Email options

Email Setup Wizard…

The Email Setup Wizard automatically offers popular ready-to-use configurations when configuring Email Options for the first time. The Wizard also is shown when no SMTP server address is provided, or when setting up a custom SMTP configuration for the Send Email Action.

Simply select your favorite email service provider, and we will auto-fill most SMTP settings for you. Then, enter a username and password. Automatically filled fields include a server address, port, and authentication method. You will be able to edit these settings at any time.

Email Setup Wizard

Note that some email service providers may require an additional configuration for increased security. Select your email service provider to view SMTP server settings, and an additional configuration guide:

Microsoft Outlook.com

   SMTP server: smtp-mail.outlook.com
          Port: 587
    Connection: StartTLS
      Username: your.name@outlook.com
      Password: your password

No additional configuration is needed · Simply create a free account. Automation Workshop is ready to send an email. Done!

Microsoft 365, Office 365

   SMTP server: smtp.office365.com
          Port: 587
    Connection: StartTLS
      Username: your.name@company.example.com
      Password: sign-in credentials

How can you send email from applications when all of your mailboxes are in Microsoft 365 or Office 365? View instructions on how to send email using Microsoft 365 or Office 365 · Enable SMTP AUTH in Exchange Online.

Google Apps, Workspace, G Suite

   SMTP server: smtp.gmail.com
          Port: 587
    Connection: StartTLS
      Username: your.name@company.example.com
      Password: app-specific password

An App Password gives a non-Google app permission to access Google's SMTP server · View simple instructions on how to enable Google App passwords.

Also, with the SMTP relay service, devices and apps can send messages to anyone inside or outside of your organization · View instructions on how to use Gmail SMTP relay service.

Free email from Google

   SMTP server: smtp.gmail.com
          Port: 587
    Connection: StartTLS
      Username: your.name@gmail.com
      Password: your password

Gmail considers automated mailers to be "less secure", so in order for them to get access into your account, your Allow less secure apps option must be turned on.

Alternatively, for Free Gmail and Google Workspace accounts (such as user@example.com) enable Google App passwords.

Yahoo! Mail

   SMTP server: smtp.mail.yahoo.com
          Port: 587
    Connection: StartTLS
      Username: your.name@yahoo.com
      Password: app-specific password

To access your Yahoo Mail account, you'll need to generate and use an app password · View simple instructions on how to generate and manage third-party app passwords.

Without the app password, the usual Yahoo SMTP response is:
Password response failed. 535 5.7.0 (#AUTH005) Too many bad auth attempts.

AOL Mail

   SMTP server: smtp.aol.com
          Port: 465
    Connection: SSL
      Username: your.name@aol.com
      Password: app-specific password

You'll need to generate and use an "app password" to access AOL Mail · View simple instructions on how to create and manage third-party app passwords.

Without the "app password", the usual AOL Mail SMTP response is:
Password response failed. 535 5.7.0 (#AUTH005) Too many bad auth attempts.

Apple iCloud Mail

   SMTP server: smtp.mail.me.com
          Port: 587
    Connection: StartTLS
      Username: your.name@icloud.com
      Password: app-specific password

App-specific passwords allow you to sign in to your account securely when you use third-party apps with your Apple ID · View simple instructions on how to use app-specific passwords.

Another approach is to copy your email settings from the existing app on your computer or mobile phone. It is easy! Just open your email app and go to settings. Look for SMTP server related parameters.

If you already have some email application running on Windows, just take the necessary SMTP server parameters from it—Windows Mail or Mozilla Thunderbird apps.

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