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Video · A video tutorial that demonstrates how to create an automated workflow in Windows to monitor a shared folder. As soon as a new file appears in the monitored location, the workflow automatically detects a file prefix and moves the file to the defined folder. If no prefix is detected (not defined in the lookup table), the file is relocated to an "Unsorted" folder.

The tutorial employs the Lookup Text Action, enabling you to designate which prefixes correspond to which folders. While the primary focus is on prefix-based sorting, this workflow is versatile. It can be adapted to sort files based on timestamps, size, content, or any criteria outlined in your requirements.

As Automation Workshop features more than a 100 different Actions, this workflow is highly customizable. It can be modified to copy files rather than move them, or even to auto-upload these files to a Cloud or FTP server. Additionally, with the built-in If–Else logic, you can set up notifications to be emailed based on specific file statuses.

The intuitive interface with Task creation and configuration Wizards will lead you through the Task design process without requiring scripting skills or preliminary training. It is easy to automate anything and anywhere with this no-code automation platform.

Tools used…


Universally available

Advanced job scheduler—Automation Workshop works flawlessly on all modern 32-bit and 64-bit Microsoft Windows versions: Windows 10 · Windows 11 · Server 2016 · Server 2019 · Server 2022.

Older Windows versions (such as Windows 8 and Server 2008) are not "officially" supported but should still work remarkably well. The underlying architecture of Windows is evolving and our apps are crafted to be backward and forward compatible.