Automatic backup

Built-in Backup and Restore functionality of an enterprise-class automation software like Automation Workshop is of topmost importance. While Automation Workshop serves as an advanced Windows automation software platform, these are your Tasks that automate business processes.

Note! If the Service is not running or the automatic task triggering is stopped, the backup will not be automatically created.

Losing these Tasks due to disk failure or some system error can cause serious consequences to the automated business processes and should be avoided at all costs. Likewise, saving Automation Workshop settings and Log files may also be of rather high, if not equal, importance.

Automation Workshop provides options for both manual and automatic backup creation. Backups include automation Tasks, software settings and Log files, namely, everything that is necessary to avoid losing data and get automation platform up and running as soon as possible after a system failure.

Backups of Automation Workshop data (i.e. Tasks, Settings and Logs) can be easily configured in the Backup tab of Automation Workshop Options (accessible from Tools menu - Backup).

Options - Backup properties

How to setup automatic backups in Automation Workshop? The easiest way to backup Automation Workshop data is to setup regular automatic backups which is done in a few very simple steps:

  • Open the Backup tab in Automation Workshop Options (the Backup option in the Tools menu).
  • Check Enable automatic backup of Tasks, settings and logs (selectable separately).
  • Specify Backup folder for storing backup files.
  • Choose frequency of creating backups (hourly, twice a day, daily, weekly, or monthly).
  • Specify the maximum number of stored backup files.
  • Select separately whether to backup Task files, software's Settings and Log files.

While heavily loaded enterprise systems may run multitude of automated tasks which generate large amounts of log entries, some business process automation servers are more idle. Depending on the system load, process workflow, data importance and many other factors, different backup policies have to be applied.

For information critical automated enterprise systems it is recommended to backup frequently, keep a sufficiently long backup history, and copy backup files from backup folder to secondary locations for more safety. On less sensitive systems the backup policy may differ.

If the backup is created automatically, the system settings are stored in the LocalMachine.reg file. If the backup is created manually, in addition the settings of current user are stored in the CurrentUser.reg file. In other words, while automatic backup stores primary system settings that are fully sufficient for system's functioning, the manual backup allows saving less relevant settings like Automation Workshop window sizes, toolbar settings and other user preferences.

It is also possible to create manual backups. Go to the Backup tab of Automation Workshop Options and click the manual Backup button.

The manual backups can be created and stored in the same folder where automatic ones. The only precaution is not to start manual backup process while automatic backup is running, otherwise one of the backups may contain insufficient data. If it is absolutely necessary to create manual backup while automatic backup is running, choose a different folder for it.

Both automatic and manual backup files are stored in zip archives. The names of backup files always include the date and time they are created. As a consequence, each backup file automatically has a different time-based name. Also, the automatic or manual suffix is added to specify whether a current backup file was created according to automatic backup settings or on manual backup request.

The naming scheme of Automation Workshop backup files:

  • Automation-Workshop-Backup-YYYY-MM-DD-hh-mm-ss-automatic.zip
  • Automation-Workshop-Backup-YYYY-MM-DD-hh-mm-ss-manual.zip

Where, to make backup files easily sortable:

  • YYYY - stands for the 4-digit year number;
  • MM - month with leading zero;
  • DD - day number with leading zero;
  • hh - hour in 24 hour time format;
  • mm - minutes;
  • ss - seconds;
  • automatic / manual - indicates whether the backup was performed automatically or on manual request.

A typical name of an automatically created backup file is like this:

  • Automation-Workshop-Backup-2014-12-21-23-05-00-automatic.zip
  • Automation-Workshop-Backup-2015-05-16-13-09-37-manual.zip

Note that the automatic backups are performed under the SYSTEM user, while the manual ones always run under the current user.

Once the automatic backups are set, there is no need to remember to backup, nor for the effort to doing so. Automation Workshop automatically manages virtually unlimited backup creation and storage even on enterprise-class systems.

If you have any questions, please do not hesitate to contact our support team.

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